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Textbook Policies

School Textbook Accountability Procedures

Distribution Process – Secondary

 

Textbook Check Out

  • Books checked out first two weeks of school directly to students. 
  • Each student is responsible for his/her own books.
    • Students keep all textbooks covered.
    • Students put their names inside the front covers of all textbooks in ink.
  • If student drops a class, the textbook is returned immediately

Textbook Return

  • Students turn in all textbooks to designated staff at the end of the school year.
    • Senior clearance, finals
    • Turn in by class or by individual student
  • Students charged for any damage to the book that is more than normal wear and tear.
  • Students will pay full price plus 20% for lost books. (The surcharge pays for shipping, processing, and sales tax costs.)

 

Textbook Damage Fines

Description                                         Fine

Missing barcode                                    $5.00

Damage to cover                                   $5.00

Writing in ink (minor)                            $5.00

Writing with marker (repairable)          50% cost of book

Excessive writing (repairable)                50% cost of book

Damage to binding (repairable)            50% cost of book

Graffiti/Tagging (unusable)                    Cost of the book + 20%

Water damage (unusable)                     Cost of the book + 20%

Lost book                                                 Cost of the book + 20%

 

Lost or Damaged Textbook Payment Procedures

 

New/Returning Students

  • Students (including incoming 6th and 9th graders) will be required to return overdue textbooks from the previous school year or make payment arrangements with administration.

 

Transfers

  • Registrars and others work with designated staff to ensure students have returned or paid for textbooks owed to one site before transferring to another school.
  • If students transfer from one school to another owing textbooks, site staff can collect the books owed to the other site and return the books through district mail.  

 

Payment

  • If a student or parent wishes to pay for lost books, they are allowed to do so at any site. Sites will issue a district receipt for payments.
  • Irrespective of which site issued a textbook, money paid for a lost textbook is abated to the lost book account at the school where the money is collected.
  • Partial payments are acceptable.

 

Refunds

  • Refunds for found books will be honored for students enrolled at school where the book was lost.

 

Reports/Notices

  • Destiny software maintains student records of lost, damaged, or overdue textbooks. Designated staff can access this data and generate reports, overdue notices, and letters to parents.
  • Automated textbook overdue notices are mailed home to parents at designated times during the school year using the address information in Destiny.

 

Distribution Process - Class Sets

 

Checkout

  • Textbooks are checked out directly to teachers by designated staff for one full school year.

 

Inventory

  • A class set inventory list is generated by designated staff annually and given to the teacher.
  • Teachers check their class set textbooks against the list and report losses to the principal before inventory is renewed for the following school year.
  • Teachers are not charged for lost or damaged textbooks.

 

Change of Assignment/Textbook Adoption

  • Books are returned to designated staff when teaching assignments are changed or new book adoptions replace existing textbooks.